The following information is included with the booking form, and is reproduced here for your convenience. All bookings assume that you have read, understood and agreed to these conditions of booking.

Processing of Credits and Refunds - new for 2009!

• For 2009, all processing of credits and refunds will take place after the season has finished.

Payment for Bookings

• Payment is expected with seven (7) days of booking.  Bookings are not Confirmed until the booking has been fully paid.  Bookings where payment has not been made within fourteen (14) days are at risk of being cancelled by the Booking Officer to allow other Members to book.

New young adult discount

• A new discount category has been added. Adult members and guests 25 years and under at time of booking are entitled to a discount of 20% off the standard rate. This will be in addition to any accrued work party discount. Please select the appropriate age on the booking form.

Methods of booking

• All bookings are to be submitted via the "Bookings" tab on the Member Login page. If the booking page is not working, or in an emergency, you can contact the Booking Officer directly. This is the order of preference of the Booking Officer, but does not effect the priority of any booking. No booking is valid until full payment is received. For payment, we only accept internet transfers and cheques, in order of preference. Note that cheques take longer to clear and confirm payment so we prefer Internet transfer if possible.
• Block bookings open at 12 noon 1st April 2008. Block bookings are nine day (week + 2 weekends), seven day (week + weekend), five day (week) or two day (weekend). General bookings open at the end of April 2008. Non block-bookings received prior to that date will be all treated equally.
• Lodge availability is updated regularly on the web site, be sure to check the website for latest availability.

Booking priority guidelines

• Bookings are accepted in order of payment - first paid, first in.
• Seven day (Sun - Sun or Fri - Fri), full weekend (Fri/Sat) and week (Sun-Thu) bookings have  priority over all other periods.
• No specific limit is placed on the number of guests a member may invite. However, if you wish to invite a large number of guests at a peak time, or otherwise arrange a group booking, please enquire with the Bookings Officer first to obtain Committee approval.
• President's Weekend is September 6th & 7th September 2008 and is by invitation of the President only - nights of Fri 5th and Sat 6th September 2008 are unavailable for general booking.
• Students' Week is July 21-25 2008 and is unavailable for Members - nights Sun 20th to Thu 24th July 2008 are unavailable for general booking by Members.

Cancellation policy - Updated!

• Bookings cancelled fourteen (14) or more days prior to the booking will receive an 80% credit or refund
• Bookings cancelled less than fourteen (14) days prior to the booking period will receive no credit or refund unless exception circumstances apply.
• A variation in a booking will be treated as a cancellation and be subject to the relevant proportion of cancellation fees unless it can be accommodated without cost to the club.
• Credits due to cancellations will be given to members in whose name the booking was made and credited to a future booking or at the end of the season to the member's account. If a refund is required rather than a credit, or if a member believes exception circumstances applied to a booking cancellation, the member should apply to the Booking Officer in writing.

Lodge fees inclusions

• During winter snow season, dinner, breakfast and a light lunch are included.
• Lodge duties have been modified to remove some of the less popular tasks including bathroom cleaning and oven cleaning.
• At other times no food is provided except for any remaining dry goods in the food store.

Members and guest responsibilities in the Lodge

• Members must accompany their guests while staying at the Lodge unless otherwise approved by the Booking Officer.
• The Lodge leader is selected from experienced Club members to ensure smooth running of the Lodge.  All members and guests must follow the directions of the Lodge leader with regard to any aspects of the Lodge's running.
• Members remain responsible for the behaviour of their guests at all times when they are staying at the Lodge and must ensure that their guests perform their allocated duties.
• Please use the allocated bunkrooms to avoid inconveniencing others.
• All prices quoted include GST.